In PhotoDay, we refer to your clients—the party for which you’re taking photos (e.g., league, school, individual client, etc.)—as Organizations.
Creating an Organization
You can keep track of your organizations in the Organizations section of the Studio Panel. To get started, click the Add New button, which will open the Add a New Organization window.
Fill out as much (or as little) info as you’d like regarding your new organization. We recommend adding at least the basics: name, address, and points of contact.
When you’re done, click the Create Organization button, and you’ll automatically see your newly created listing in your organizations section! This will come in handy when you create your first job.
Click on the organization to edit its information, add a logo, and create an Organization Page.
Creating an Organization Page
Organization Pages allow you to set up and share a single link to all of an organization’s galleries.
If you photograph two or more jobs for the same organization, instead of keeping track of and distributing multiple gallery access codes, you can just share the Organization Page link so customers can find, view, and subscribe to their relevant galleries from that landing page. Learn more about Organization Pages.
Note: To create an Organization Page, you must first create your Studio Identifier. Click the notification to do so.
In the Organizations tab, select one of your organizations to open it.
When you toggle on “Enable Organization Page,” you can create an Organization URL, which can remain the same year over year, with individual jobs added and removed as needed.
Under Advanced Settings, you can create an optional Organization Code to add an additional level of security.
You can also choose to automatically display new jobs associated with this organization by default, as well as choose how customers will access group galleries on this Organization Page.
If you are unsure what settings are best for your scenario, learn more here, reach out to PhotoDay support, or communicate directly with the organization.
Note: If adding Private Jobs to your Organization Page, it is strongly recommended to enable Gallery Lookup so that your customers can access their gallery without an access code. Learn more.
What your customers see
Organizations and customers alike may access the Organization Page via the Organization URL.
Here’s how it looks without an Organization Code:
From here, customers can click on their relevant gallery. They will be prompted to subscribe to notifications (like usual), but they won’t have to enter the gallery-specific access code. They can jump right into buying AdvancePay credits or viewing photos and shopping for products!
Any gallery they access will automatically save to the “My Galleries” section of their PhotoDay account for easy access the next time they log in.
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