AdvancePay (AP, for short) is PhotoDay’s answer to traditional pre-pay. With paper forms, parents would select their photo packages and pay before photos were taken, but with AdvancePay, customers can purchase credits before picture day that they can apply to their photo order after pictures are published.
For you, the photographer, this means you get to lock in early sales without limiting future sales. For customers, they get to buy in with an AP purchase, sign up for gallery notifications, and receive an offer specifically for AP purchasers (if you choose to set up an AP offer).
To create an AdvancePay credit sheet, go to Store > AdvancePay.
Here you can create an AdvancePay (AP) credit sheet, similar to how you created a price sheet. Each credit sheet can contain up to four credit amounts for customers to choose from. The sheet can then be attached to any job.
Click the Create Credits button on the top right of the screen, name your credit sheet (just for your internal reference), and click Create. Now you have a blank credit sheet ready for you to customize.
Click any of the icons to open a window where you can select a predetermined credit amount or enter a custom amount and add an optional description to your credit amount.
When you’re done, click the Save button, and it will be added to your credit sheet. You can add up to four credits per sheet and have as few as one.
Attaching to a Job
Once you’ve created a credit sheet, the next step is to attach it to a job. Skip to the Setting Up Your Job section, or feel free to come back to this section later.
To attach an AdvancePay credit sheet to a job, head to Jobs > Select a job > Settings > Store > AdvancePay Credits. Under the Credit Sheet heading, click the drop-down menu to select one of the AP credit sheets you’ve already created or click “create a new credit sheet.”
If you would like to add an offer with AdvancePay to incentivize customers to purchase, select one of your pre-created offers from the next drop-down menu or click “add a new AdvancePay offer.” Skip to the Creating Offers section.
Decide whether to toggle on the optional Customer Data and Preview Storefront options, and you’re ready to start offering AdvancePay to your customers.
Once you’re happy with your AdvancePay job settings, click the blue Save button!
Gallery Status
If you are ready to start selling AdvancePay credits, switch the job’s gallery status to AdvancePay. Jump to the Gallery Statuses section to learn more.
Here's how a gallery in AdvancePay status appears to the customer:
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